If you’re looking for food management systems, at Rapid Answers, we offer a system that will allow your head office to communicate with multiple sites on menu management. Whether it’s for allocating information on allergens, calories or nutrients, distributing recipes and planograms, or sharing creative marketing or cost saving ideas, our RAPID food management system allows you to communicate all this, from one central point to many locations.

RAPID will also help ensure consistency across catering sites, for health and safety procedures, purchases, stock management, cash management, timesheets, form completion, workflow management and more. We are confident you’ll see the benefits from day one of use:

• Food menus can be distributed, shared between locations and managed across multiple catering sites through one easy to use system
• Catering sites receive communication from one central point instead of receiving numerous emails, messages and telephone calls from different sources on menu management
• Our document system stores all menus plus forms, policies, compliance, health and safety documentation in one easy-to-locate place
• Catering sites receive a daily to-do list to action and a calendar so they are aware of key menu changes planned throughout the company
• Rota planning and attendance recording works alongside holidays, sickness, transfers and payroll
• The RAPID cash management system records all purchases and till takings and enables head office to reconcile them with central finances
• Staff spend less time on administration, meaning catering sites can focus on staff productivity and site performance
• Cost savings will be apparent to your business from day one

To find out more about RAPID food management system, please email us or telephone 01372 272800 and we will be delighted to demonstrate how it can work for your company.

Robust safety processes throughout your catering estate

There is constant pressure to improve safety standards and this is complex to achieve in a network of multiple kitchens. RAPID’s health & safety modules will put you in control and can deliver:-

• Scheduled (& ad-hoc) audits & risk assessments
• Actions arising from audits are tracked using RAPID’s powerful action manager
• Accident reporting with workflow processes
• Action monitoring and surveys to ensure policies are adhered to
• Structured document library for guidelines and policies
• Weekly (& other) checklist monitoring

The RAPID catering management system can be purchased as individual modules, which are configured for your company, so that it is a catering software system completely tailored to your needs.

The benefits of implementing the RAPID system have already been realised by our existing clients such as The Brookwood Partnership.

RAPID Timesheets allows the building of rotas to meet customer demands within budgets and recording of actual attendance so that the payroll process is fast and accurate.

• Enter rota details for each day in a week for all staff in a branch, with start & finish times and any planned overtime with monitoring against budgets
• Rotas can include planned holidays, parental leave and other absences
• Copy rotas to time sheets and update with actual attendance data
• Maintain user defined categories for absences, overtime and other work types
• A time sheet approval process for store, area or head office management
• The export of timesheet data in a format suitable for a payroll system
• Reports of timesheets, holidays, sickness & staff transfers
• Personal dashboard with links to personal details, career history and holidays booked & taken
• Maintain details of staff information, new starters and leavers with processes to support staff starters, changes and leavers using standard RAPID forms that can be changed as your requirements change

Click for a full list of RAPID Modules, RAPID for Retail, RAPID for Catering and how our customers are using RAPID

Streamline finance processes in your catering sites

RAPID’s powerful finance modules will automate all aspects of finance control in your kitchens:-

• Record purchase invoices, cash purchases and estimates for goods received not invoiced
• Weekly reconciliation of purchases to stock will calculate consumption
• Balance the petty cash float weekly
• Balance cash and cashless sales to floats and cashless accounts balances daily
• Enter staff timesheets, manage staff costs and export the data required to your payroll system
• Generate trading summaries and performance alerts weekly
• Export finance data to your accounts system

The RAPID catering management system can be purchased as individual modules, which are configured for your company, so that it is a catering software system completely tailored to your needs.

The benefits of implementing the RAPID system have already been realised by our existing clients such as The Brookwood Partnership.

RAPID is the very latest hospitality management software for catering sites which ensures that all communication comes from one central point, in turn optimising operations. Just some of the benefits of using our software for hospitality management include:

• All communications with sites come from one online system, which means sites aren’t being bombarded with multiple emails, messages and telephone calls from numerous sources
• All forms, policies, compliance and health and safety information are stored and easily accessed via a document library
• The latest POS and merchandising activities can be easily communicated to sites and implementation can be confirmed
• All sites receive a daily to do list which enables them to work on the priorities for each day and feedback to head office via the hospitality software solutions programme
• Rota planning and staff attendance works alongside payroll meaning all staffing information can be easily accessed from one point
• All purchases and till takings are reconciled to the central finance system through the cash management function
• Sites will see a reduction in administration and paperwork, meaning they can concentrate on productivity and profitability

Don’t just take our word for it though, you can read how some of our existing clients such as  The Brookwood Partnership have discovered the benefits that RAPID catering software has had on their businesses.

To find out more about RAPID hospitality management software, please email us or telephone 01372 272800 and we will be delighted to demonstrate how RAPID can work for your company.

• A personalised “to do” list of actions and forms that need to be completed
• A list of unread messages
• Documents that have been published recently
• Calendar events, both company-wide and local, with links to a document, an intranet site or a web site
• An optional banner message with links to a document, intranet site or web site
• A search box to search documents, calendar events and contacts

Click for a full list of RAPID Modules, RAPID for Retail, RAPID for Catering and how our customers are using RAPID

Rapid enables users to create forms with flexible prompts, dialogue boxes, grids and validation

• Forms can be restricted by role and location hierarchy
• Completed forms can be sent as a message to a user
• Forms can be scheduled to be completed at regular intervals (e.g. daily, weekly, fortnightly, monthly)
• “Action” forms can be monitored to give a detailed view of who has completed the form
• Workflow forms can trigger actions for other users elsewhere in the organisation. Examples might be accident reports or holiday requests.
• Form data can be exported to a spreadsheet

Click for a full list of RAPID Modules, RAPID for Retail, RAPID for Catering and how our customers are using RAPID

Automate your HR activities and simplify payroll processing

• Alerts for probation reviews, contracts, and visa expiry
• Online rotas and timesheets warn of budget overspends
• Staff starter, leaver, and changes forms with associated workflow
• Reports of holidays, sickness, and staff working at other sites
• Appraisals and training requests
• Payroll reports and exports
• A single place to go to for all information and actions

The RAPID Document Library enables users to quickly search for relevant information

• One version of each document ensures that only the most up to date information is retrieved
• Store documents at any level in the location hierarchy
• Documents are stored within a directory tree for controlled publishing and retrieval
• Upload documents either through RAPID or Windows Explorer
• Search for content with automatic indexing of Word documents, pdfs, Excel spreadsheets and text files
• Control access so that users can only view documents that they are allowed to view within their location hierarchy
• User security so that certain user groups are allowed to view, upload or delete documents

Click for a full list of RAPID Modules, RAPID for Retail, RAPID for Catering and how our customers are using RAPID